A Big Chalet
Rental Agreement and Cancellation Policy
Print, complete, sign, and fax to 1-866-721-0553 or mail to A Big Chalet, PO Box 264, Gatlinburg TN 37738 or email:
abigchalet@comcast.netName:________________________________ Today's Date ____________
Cabin ___________________________ Arrival Date____________ Departure Date_____________
Phone_________________________ Email _____________________________Cell____________________
Payment Options: Please put an 'X' or put amount you want charged or are sending. (Charges/amounts will be confirmed by management)
_______ Payment arrangements with management-describe:
________Please charge this and all future payments to credit card on file.
________Please charge this payment as indicated above. I would like to use different form of payment for future payments.
______I am sending damage deposit check by mail. (will be refunded after departure if no damage)
______Please use credit card on file for damage deposit.
PLEASE NOTE CANCELLATION POLICY AND OTHER TERMS:
No key codes will be given out to enter the cabin/lodge until all signatures, rental amounts and damage deposit have been received. THERE IS A $50 LATE FEE FOR EACH PAYMENT RECEIVED AFTER DUE DATE and/or the reservation is subject to cancellation. You are responsible for your entire rental amount from the time you make your reservation. If you cancel, we will credit you back the amount for which it was rebooked minus a 10% rebooking fee. There are no refunds due to weather. Because of excessive damage by some groups, all reservations require a credit card and signed damage/liability waiver agreement that we retain on file for damage in excess of your damage deposit.Please Initial ___________
Security Agreement: We agree to leave the cabin locked and secure, and in the same condition that we found it and pay for any damages, stolen items or service calls due to our negligence or misuse incurred during our stay. We will alert management of any obvious damage we see upon arrival so that we will not be charged. We authorize A Big Chalet to charge any damages above our damage deposit to our credit/debit card and agree to pay any legal costs incurred by A Big Chalet to collect any damages. We will hold harmless A Big Chalet and the Cole Family from any accidents ,injuries , or sickness to any members of our party that may occur in, on, to or from the rental property. If excessive cleaning is required, we will pay extra cleaning charges. We acknowledge that smoking is only permitted outside and on decks and that no pets are allowed without WRITTEN approval. We have reviewed the rental property on the website and with management and authorize A BIG CHALET to charge the above amounts and retain this card on file for any future payments or damages. No reservation held without this signed agreement received.
Please Initial ___________
Paying By Credit Card # ________-________-________-_________ Exp: ____/_____
Name as appears on Card ___________________________________ 3 Digit code on back side of card: ______
Billing address that statement comes to ____________________________________________________________________________________________________________________________________________________________
Signature___________________________________
If Paying By Electronic Check Signature ______________________________________Date_____________
Bank Name __________________________________ Account Holders Name _______________________________________
Bank Routing # _____________________________________________________
Bank Account # ____________________________________________________ Check # _____________
If mailing paper check Signature _____________________________________________________________